Lake Mont Pines Homeowners Association

Board of Directors Meeting

September 17, 2005

 

Board present:  Bob Boughton, Bob Ervin, Lianne Birkhold, Jill Holstein, Bill Holstein, Catherine Brady, Lynn Glocker and Maynard Brown.  Absent: Roxanne Rice

Staff Present:  Geri Hill and Everett Vigars

Guests Present:  Carol Young

 

The meeting was called to order at 9:25 by Bob Boughton (after a lengthy meeting of the Lake committee with Mike Skenfield).

Homeowner’s concerns

Carol Young came to ask the board about possibly enlarging and making the basketball court into all an all purpose sports court to include tennis.  Discussion ensued…location is the key ingredient. Geri will inquire as to how it might affect our insurance.

Agenda review

Add letter from the County regarding Lot 205U to be auctioned, also Proxy forms, priority goal setting, and job descriptions for board.

August Minutes approved – no corrections

Financial Report

We may come in $10,000 under budget for 2005.  Reserve Study Review is due this year.  We need to look for a better rate of interest for TCD’s.  Budget needs to be finalized for the Fall Newsletter.

Election of Officers and Director Positions

President – Bob Boughton, Vice President – Lynn Glocker, Treasurer – Bob Ervin III, Secretary – Lianne Birkhold, Maintenance – Bill Holstein, Lake Development – Jill Holstein, Recreation – Roxanne Rice with Catherine Brady and Maynard Brown as Directors at Large.

Correspondence

  1. Letter to be sent to Eldredge 581C (still legal owner as of 9-22-05).
  2. Thank you received from the Bunge family for working with Brett and his wheelchair needs.
  3. Note from 79C asking that dues not be raised.
  4. Letter of concerns from 569C Nilsen. – Lianne to answer

 

 

Old Business

  1. Beautification – CDF to get involved and help.  A motion was made by Bill Holstein to adopt a resolution to enforce the CC&Rs by levying a fine of $100 for the first (each) infraction and $200 if not corrected in 30 days, non-compliance at this point to be decided by the board.  Motion seconded by Maynard Brown.  All approved.
  2.  Jill Holstein to keep up the new entrance board.
  3.  Maintenance Shed – We may get the $2,000 refunded as it was rezoned in 1974.  Bill to check on status of deposit with Tuff shed.
  4. Budget meeting  scheduled for 9-24-05

New Business

  1. Lot 205U Letter from the county asking if as an interested party we’d like to redeem it for $1,969.03.  Discussed but was decided LMPHOA is not in the real estate business.  Geri will file a claim for the proceeds when it is auctioned.
  2. Proxies need to be pursued in order to have a quorum at meetings.  Perhaps one can be mailed out with the statements in December or accessed directly on the website.  (Hill will research legality of how long a proxy is good for a HOA). Put on October Agenda.
  3. Board Vision List (Geri to keep a running list)
    • All-purpose Sports court
    • Fishing Dock
    • Gazebo
    • Night drop for Office
  4. Newsletter articles due at the Oct meeting…
  5. Thursday at 9 – meeting of the Lake committee

Director Reports

Lake – Jill is checking into entities that may help clean up the lake.  We need a permanent contact on the Church board.  Filter system needed between here and the duck pond.  Work Day uncertain due to the lowering of the lake.

 

Maintenance – Railing to be painted this month.  A motion made by Lynn and seconded by Jill to prune the trees on the beach for $1975, plus $635 to clean up and haul away everything, for a total of $2,610.  All approved.

 

Meeting adjourned.

Respectfully submitted by Geri Hill, Office Manager

For Lianne Birkhold, LMP Secretary