Lake Mont Pines Homeowners Association

Board of Directors Meeting

October 15, 2005

 

Board present:  Bob Boughton, Lianne Birkhold, Jill Holstein, Bill Holstein, Catherine Brady, Lynn Glocker, Maynard Brown, Roxanne Rice Excused Absence:  Bob Ervin

Staff Present:  Geri Hill and Everett Vigars

 

President Bob Boughton called the meeting to order at 9:12.

 

Approval of the September minutes

Bill Holstein moved to approve as read, 2nd by Maynard Brown.  All Approved.

Treasurer’s Report

In Bob Ervin’s absence, Lianne read the final figures on the I&E report.  The Balances are: Checking - $47,042, Remodel – $16,284, Emergency Savings - $5210, CD -$7236 and Flex Acct - $83,666.  Geri Hill reported that the dues outstanding total $13,776.90.  $2,922.65 are current year unpaid (11 properties)  Liens are in place on two and pending on three.  Motion MSP to approve.  Bill asked the board to pay for Everett’s $290 truck repair as LMP work was all it is used for.  There were no objections.  During the last rain, a leak was discovered in the main lodge on the left side, that may cost at least $500.  Jill Holstein said she expected to spend at least another $2000 before the end of the year.

Old Business

  1. Budget discussed. A few changes were made along with a decision that the whole 20% dues increase would not be needed.  So a motion was made by Catherine Brady, 2nd by Lianne to increase improved property dues to $310 yearly, and Unimproved to $220 and that all properties should have equal use of the lake.  Lynn made a motion to approve the 2006 Performa budget and Catherine 2nd, all approved. The budget will now be published to the membership. (Note: Dues amended in November 2005 Minutes)
  2. Newsletter Articles for the Fall Issue are now due. 
  3. Beautification Project – Lots 581C, 525C, 218C and 70 C to receive letters regarding the condition of their property and the number of complaints.
  4. Proxies – Geri will consult with Don Shinn on getting the correct wording on a three year proxy to be reviewed Nov. 12th.
  5. Annual Meeting Minutes – A motion made by Lianne Birkhold  and 2nd by Roxanne Rice to approve as presented.  They will be posted on the website.
  6. Lodge use – Tabled – Lianne to report as soon as she finishes her proposal.
  7. Future Project Wish list – to put in Spring newsletter
    • Fishing Dock, Gazebo, All Sports Court, Night Drop for Office

Kitchen Upgrade and Playground upgrade

  1. Office help – Linda Stephens to be given a new job description in addition to security and to help Geri on an hourly basis as needed ($12 per hour)  She will report to and take direction from Geri.  Geri and Lianne will work on a job description for her.

Lake Director Report

  1. The SAC Conservation Corp will come up with a crew of 8 to work on the lake intake and spillway and wherever else needed.  Cost estimated at $1.479, for 8 hours of work.  A dumpster may need to be ordered at a cost of $200.
  2. Jill plans to go to the Chapel in the Pines Board Meeting for some kind of plan for the duck pond.
  3. On October 21st the Lake Committee will meet with Mike Skenfield and Stuart Perry to hear results of various studies for solutions to the Elodea problem.

Maintenance

  1. There is a leak in the roof.  Everett will arrange for someone to check on it.
  2. There are two dead trees that Everett will also check on.
  3. Trees were trimmed on the Beach.
  4. Board approved Bills proposal to pay the bill on Everett’s truck for $289.45 as he just uses his pickup for LMP stuff.

Recreation

Roxanne had lots of ideas for recreation, such as movie night and popcorn and she welcomes any ideas from the board.

 

The next Board meeting will be on November 12th.

Meeting Adjourned at 11:45

 

Respectfully submitted by Geri Hill, LMP Office Manager

For Lianne Birkhold, LMP Secretary